Risk and Compliance Officer

POSITION DESCRIPTION

SUMMARY

The Risk & Compliance Officer will manage the day-to-day operations of risk mitigation and procedure development with primary responsibility for the overall implementation and maintenance of Synod’s compliance and incident management system. With a particular focus on Work, Health, and Safety, this will include developing and delivering system support processes, tools, and training and responsibility for promoting and improving the risk and compliance culture of Synod

CRITICAL RELATIONSHIPS

This role reports directly to the Synod Operations & Governance Manager, and will develop sound relationships with

• Ministry and Parish Support Officer
• Safe Ministry Administrator
• Diocesan clergy and lay leaders, including wardens, treasurers, members of parish councils and church administrators

KEY RESPONSIBILITIES

Compliance

• Administer and monitor regulatory compliance systems for the Diocese which ensure organisational compliance is maintained throughout the year;
• Prepare compliance and governance related information for the Diocesan website and respond to inquiries from Diocesan and Parish leaders about compliance and governance;
• Assist with the preparation of submissions and responses to government bodies;
• Attend committee meetings at which governance and/or compliance items are to be discussed – in particular to support the work of the Diocesan Risk and Audit

Committee; Work, Health and Safety

• Review and update the WHS management system, including standards, policies and procedures and supporting systems, ensuring that all relevant legislative and regulatory requirements and standards are met.
• Ensure that rigorous WHS audits, inspections and investigations are conducted, and that appropriate risk identification, assessment and control measures are in place.
• Carry out audits and inspections as per schedule and ensure control measures are in place to address non-conformances.
• Coordinate the WHS Induction processes for new workers.
• Ensure that breaches and any non-compliance or observations are investigated, resolved, corrective actions taken, and learnings identified and disseminated across the Council.

• Coordinate the annual management review meeting and develop annual WHSmanagement plans to achieve continuous improvement.

• Oversee the coordination of WHS compliance training throughout the Council.
• Provide education sessions to management and staff on a regular basis.
• Communicate and promote WHS programs to workers.

Risk Management

• Maintain the contracts register
• Maintain an enterprise risk register and manage the Synod’s risk program
• Support Risk Management processes of the Synod
• Monitor changes in activities and ensure risks arsing from any significant changes are considered within the risk framework. •
• Review risk with the risk owners on a regular basis
• Establish, monitor and measure compliance performance;
• Identify and provide training to staff and volunteers who undertake governance and compliance functions in the Diocese;

• Other duties as directed the Synod Operations & Governance Manager or Secretary of Synod.

QUALIFICATIONS and/or EXPERIENCE

• Relevant tertiary in WHS or related field
• Sound knowledge and experience in office management systems and procedures
• High level proficiency in Microsoft Office 365 suite of applications including SharePoint/Teams

• Ability to set out reports, documents and correspondence.
• CRM system experience (Salesforce and others)
• Proven organisational and administrative skills.
• Able to work effectively on multiple tasks and able to meet deadlines.
• Providing quality customer service

PERSONAL QUALITIES

• Strong organisational and planning skills
• Excellent written and verbal communication skills
• Exceptional interpersonal and relational skills and capabilities
• Ability to discern and respond to sensitive and challenging situations
• Ability to navigate complex workflows
• Attention to detail with good problem solving skills
• Customer service focussed

OTHER REQUIREMENTS

The incumbent is required to:

• Be an active member of the Anglican Church or to be supportive of the values of the Anglican Church
• Current Working with Childrens Check
• Satisfy the Synod’s Safe Ministry screening process for lay church workers
• Conform to all conditions of appointment, organisational policies and procedures
• Be prepared to travel both intra and interstate as required.